A Team of 4 - 6 people should be formed. In practice, the Team is often formed at the meeting with top management.
The Team normally includes (but can be expanded when the focus areas have been selected):
- Someone who knows the main energy uses and environmental impacts of the company, e.g. the Environment Manager or Energy Manager
- Someone who knows the production process, e.g. the Head of Production
- Someone with access to general company information and energy cost data, e.g. the company’s Accountant or Finance Manager
- A communications or training person, especially if management have identified staff training as one of their objectives
- A top management representative who normally is not part of the Team’s day-to-day work
The company may decide to also include an external facilitator (consultant or service provider) in the Team for the pre-assessment and writing of the proposal, especially if he/she/they are needed for the assessment later.
The Team holds a half-day first meeting to agree on each member’s roles (see Worksheet 4) how and when to carry out the pre-assessment (task 1c), select focus areas (task 1d), and write a proposal for management (task 1e).
In addition, the Team should inform staff about the pre-assessment, for example through a letter by top management, regular staff meetings or notice boards. See Company examples for examples of companies that participated in the GERIAP project on how they addressed the Team formation and informing of staff.
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